Once logged in, click on your name at the top right and then on "MyORBi UMONS" or go directly to this link.
Click on the "Add a post" button:
There are several options available to you:
You will then need to check and complete the information in the reference, and add the full text before validating the reference (mandatory for scientific articles). You will find the different types of documents available for encoding on this page.
Watch our tutorial (in French):
Submitting a publication is done in 4 steps described below.
Each section has mandatory fields to complete. If you move to another section without having completed the required fields in the current section, ORBi will notify you:
You can pause the encoding at any time by clicking the "Exit" button at the bottom of the page. Your progress will be saved.
You will be able to access your publications in the process of encoding by clicking on your name at the top right and then on "My current deposits".
Find our tutorial to guide you in the encoding of your publications (in French):
If you have imported your publication via an identifier or reference, a lot of information will already be pre-completed.
However, check and correct all the data.
The first field corresponds to the type of document (see the list of available documents). The choice of document type will determine which fields are optional and mandatory (marked with an asterisk):
The "Authors" field should also be checked. You must associate the UMONS authors with the correct affiliation via the "UMONS Author" tab:
An explanation of each field is available by clicking on the button with the question mark next to the field name:
Once all the data has been completed/verified, click on the "Next" button.
Find the tutorial for this section (in French):
This second section allows you to enrich your document. An explanation of each field is available by clicking on the button with the question mark next to the field name:
Only two fields are required:
It is mandatory to provide information from at least one research unit and one research institute to which the publication is attached.
Once this section is completed, click on the "Next" button.
Find the tutorial for this section (in French):
This third section is mandatory in the case of the encoding of a scientific article. Indeed, the submission of the full text has been mandatory since the decree on Open Access of 21 March 2018.
To find out which version of the document you need to add with which license, see our guide: How to choose a license?
Even if you did not publish your paper in Open Access, you can deposit it on ORBi in Open Access!
Check out how on the AVRE Intranet: UMONS, ORBi & Open Access
Although it is not mandatory for other types of documents, it is highly recommended to attach your poster, notes, etc. and make it open to increase your visibility.
Once this section is completed, click on the "Next" button.
Find the tutorial for this section (in French):
This last section allows you to check all the data you have filled in at a glance. It also tells you what data you have not filled in, in which case you will have to make a correction:
If all the data is correct, you can click on the "Finalize" button at the bottom of the page.
NOTE: If you have associated a license with the document, you must check "I grant the license" before you can finalize the encoding.
Once finalized, your deposit will be confirmed:
Find the tutorial for this section (in French):
You can also find a tutorial to deposit posters (in French) :
You can export one or more publications from a search result or from the detailed view of a publication by clicking on the 
Then select the "Pubmed" format and click on "Create file"
The file created in this way can be imported directly into ORBi via the options for adding references.
You can export one or more publications by clicking on the "Export" button:
from the detailed view of a publication
from a search result
Then select the CSV format:
And check all the column headers to have all the data exportable from Scopus
Finally, click on "Export" to download and save the file.
You can import all your reference files into ORBi in the standard BibteX or RIS formats. These formats are offered by all the major bibliographic databases and other reference management tools such as Arxiv (via NASA ADS), Google Scholar, Endnote, Zotero, etc.
Note that the ORBi import tool has been developed according to the BibTeX format. However, because the format is open, there can be a lot of variability in how the data is encoded. It is therefore possible that importation does not always give the desired results.
An archived publication can be edited by clicking on 
A copy of the reference is created to which you make your changes. It is then imperative to validate this copy so that it replaces the archived reference.
References must be changed directly or later than during the day. Copies will not be kept beyond that.